ConnectMachine captures every candidate a recruiter meets. Share your card by QR so candidates get your details and open roles, scan the cards and resumes you collect, and add a note on the role each person fits. Your whole fair becomes a searchable pipeline that exports to your ATS, warm long after the event.
For recruiters, leads are candidates, and the best ones are met in person: career fairs, campus days, meetups, and industry events. The volume is the point and the problem. A single fair can mean hundreds of conversations, and without a way to capture each one cleanly, most of them blur together by the time you are back at your desk.
Lead capture with ConnectMachine turns that volume into a pipeline. Every candidate you meet becomes a structured contact with a note on their fit, and you can search the whole event later in plain language, so the right person surfaces when the right role opens.
Why career-fair leads blur together
After a busy fair, the cards and resumes all look the same. You remember there was a strong backend developer, but not which card was theirs. The follow-up goes out slow and generic, and by the time a matching role opens weeks later, the connection is cold and the notes are gone.
- A tote bag of cards and resumes with no way to tell them apart.
- No note on the role or seniority each candidate fits.
- Days of sorting before anyone reaches the ATS.
- No way to search the pipeline when a role finally opens.
Share your card, capture theirs
The exchange should take seconds and work both ways, so the line keeps moving and nobody is lost.
- Show your QR code so candidates open your card with your details, LinkedIn, and a link to open roles, then save it in a tap.
- Scan the cards and resume headers you are handed and the AI turns each into a clean contact with the details extracted.
- The original image is kept, so you can cross-check a name or an email later.
- A QR on your booth stand captures your card for anyone who walks up while you are mid-conversation.
Note the fit while you remember it
A resume tells you what someone has done, not how the conversation went. The moment a candidate moves on, add a note: the role they fit, their seniority, whether they are open to relocating, the follow-up you promised.
'Strong on the platform team, open to relocating, wants to hear about senior roles in the spring.' That note is what makes the difference between a name in a spreadsheet and a candidate you can place.
Search the whole event later
This is where captured candidates become placements. Because every contact carries a note, your pipeline is something you can query, not a list you scroll.
Ask the AI Concierge in plain language, 'who did I meet at the spring fair with backend experience?' or 'who was open to relocating?', and it pulls the shortlist from your own captured candidates in seconds. The room you worked in March is still producing when a role opens in June.
Feed your ATS and your team
Captured candidates should flow into the systems your team already runs, not sit on one recruiter's phone.
- Export contacts to a CSV on any plan, or sync to your CRM on a paid plan.
- Connect a Zapier flow to route new candidates into your ATS and other tools.
- Notes travel with each contact, so fit and context are not lost in the handoff.
- A team plan keeps every recruiter's card under one brand with central billing.
