ConnectMachine gives event planners a digital business card for every client meeting, an AI scanner that digitizes a whole vendor database, and voice notes rating each vendor's performance. The AI Concierge finds vendors by capability and location in seconds, and follow-up reminders keep past clients warm between event seasons.
Event planners live in a world of business cards. Every vendor, every venue contact, every past client, every attendee: a mountain of paper that becomes impossible to manage after a busy event season.
ConnectMachine digitizes the whole flow, from vendor management to attendee networking to post-event follow-up.
Digitize your vendor database
Scan every vendor's business card at trade shows or during vendor meetings. Then ask the AI Concierge who does floral for a 200-person wedding in Chicago, instead of scrolling through a spreadsheet.
Coordinate teams at active events
Your event team members each carry a branded ConnectMachine card, so attendees can connect with any of them without hunting for contact info.
AI Note Taker for client planning sessions
Record client planning meetings and vendor walkthroughs. Transcripts preserve every detail: colors chosen, dietary requirements, timeline commitments. Reference them during execution.
Voice notes on every vendor
After working with a vendor, record a quick voice note: great baker, delivered on time, but limited flavor options. It stays attached to the vendor's contact for future reference.
Follow-up systems that scale
Set reminders on every past client for anniversary re-engagement, referral requests, and holiday touchpoints. Systematic client nurturing without spreadsheets.
The event planner workflow
- Trade shows: scan every vendor and venue business card, with contact info and notes captured
- Client meetings: AI Note Taker records planning sessions, with the transcript kept for reference
- Vendor walkthroughs: voice notes on quality and pricing for future events
- Event execution: team members carry branded cards for attendee contact
- Post-event: follow up with past clients and referrals via templated messages
Features for event planners
- Business card scanning: digitize your vendor database
- AI Concierge: search vendors by capability and location
- Voice notes: vendor quality and performance notes
- AI Note Taker: record client planning meetings
- Follow-up reminders: anniversary and referral touchpoints
- Team cards on the Team plan: branded cards for the event team
- Custom domain on the Team plan: your own URL for cards
- Contact grouping by event: contacts stay tagged to where you met
- Multi-language: six supported languages for international event work
Wedding planning
Every wedding involves dozens of vendors and a hundred-plus guests. A vendor database with voice notes on each helps you match the right vendors to each couple's needs, and the AI Concierge finds them by capability instantly.
Corporate event planning
For conferences and corporate events, the Team plan lets your event team share branded cards with attendees, while AI Note Taker records planning sessions with corporate clients.
Trade shows and expos
Coordinate exhibitor and vendor relationships. Scan every booth's contact info, and let voice notes capture whether they would fit a future event.
Venue management
Venue managers track every event planner, catering company, and vendor who books their space. The AI Concierge helps identify recurring vendors and manage those relationships.
