# Digital business cards for event planners Digitize your vendor database, record client walkthroughs, and keep past clients warm between event seasons. > ConnectMachine gives event planners a digital business card for every client meeting, an AI scanner that digitizes a whole vendor database, and voice notes rating each vendor's performance. The AI Concierge finds vendors by capability and location in seconds, and follow-up reminders keep past clients warm between event seasons. Event planners live in a world of business cards. Every vendor, every venue contact, every past client, every attendee: a mountain of paper that becomes impossible to manage after a busy event season. ConnectMachine digitizes the whole flow, from vendor management to attendee networking to post-event follow-up. ## Digitize your vendor database Scan every vendor's business card at trade shows or during vendor meetings. Then ask the AI Concierge who does floral for a 200-person wedding in Chicago, instead of scrolling through a spreadsheet. ## Coordinate teams at active events Your event team members each carry a branded ConnectMachine card, so attendees can connect with any of them without hunting for contact info. ## AI Note Taker for client planning sessions Record client planning meetings and vendor walkthroughs. Transcripts preserve every detail: colors chosen, dietary requirements, timeline commitments. Reference them during execution. ## Voice notes on every vendor After working with a vendor, record a quick voice note: great baker, delivered on time, but limited flavor options. It stays attached to the vendor's contact for future reference. ## Follow-up systems that scale Set reminders on every past client for anniversary re-engagement, referral requests, and holiday touchpoints. Systematic client nurturing without spreadsheets. ## The event planner workflow 1. Trade shows: scan every vendor and venue business card, with contact info and notes captured 2. Client meetings: AI Note Taker records planning sessions, with the transcript kept for reference 3. Vendor walkthroughs: voice notes on quality and pricing for future events 4. Event execution: team members carry branded cards for attendee contact 5. Post-event: follow up with past clients and referrals via templated messages ## Features for event planners - Business card scanning: digitize your vendor database - AI Concierge: search vendors by capability and location - Voice notes: vendor quality and performance notes - AI Note Taker: record client planning meetings - Follow-up reminders: anniversary and referral touchpoints - Team cards on the Team plan: branded cards for the event team - Custom domain on the Team plan: your own URL for cards - Contact grouping by event: contacts stay tagged to where you met - Multi-language: six supported languages for international event work ## Wedding planning Every wedding involves dozens of vendors and a hundred-plus guests. A vendor database with voice notes on each helps you match the right vendors to each couple's needs, and the AI Concierge finds them by capability instantly. ## Corporate event planning For conferences and corporate events, the Team plan lets your event team share branded cards with attendees, while AI Note Taker records planning sessions with corporate clients. ## Trade shows and expos Coordinate exhibitor and vendor relationships. Scan every booth's contact info, and let voice notes capture whether they would fit a future event. ## Venue management Venue managers track every event planner, catering company, and vendor who books their space. The AI Concierge helps identify recurring vendors and manage those relationships. ## Frequently asked questions ### Can I organize vendors by category? Yes. Group vendors by category such as florists, caterers, and photographers, and let the AI Concierge filter by industry and location within your contact list. ### Does AI Note Taker work for on-site event walkthroughs? Yes. Take your phone through a venue walkthrough and AI Note Taker records and transcribes everything, with speakers identified from your saved contacts, whether that is the venue manager, the client, or a vendor. ### Can attendees at events share contact info with each other via ConnectMachine? Yes. Attendees who use ConnectMachine exchange cards via QR scanning. Attendees without the app can still receive a card link and save your info with no download required. ### Can I use it for post-event follow-up campaigns? Yes. Set follow-up reminders for past clients, from 30, 60, and 90 day check-ins to annual anniversary messages and referral requests, then send a templated email or text in one tap. ### How does it integrate with event management software? Via Zapier or webhook, ConnectMachine syncs new contacts to Cvent, Eventbrite, Aisle Planner, HoneyBook, or any tool your event business uses. ## Get started Try ConnectMachine free at your next event or vendor meeting. [Create your event planner card free](https://www.connectmachine.ai/download-app/) ## Use cases for event planners - [Business Card Scanner](https://www.connectmachine.ai/use-case/business-card-scanner.md): A business card scanner saves you from the shoebox of paper cards you never look at again. - [Contact Manager App](https://www.connectmachine.ai/use-case/contact-manager.md): A contact manager app is only as good as what it helps you do next. - [AI Meeting Notes](https://www.connectmachine.ai/use-case/ai-meeting-notes.md): AI meeting notes free you from scribbling while someone is talking. - [Team Business Cards](https://www.connectmachine.ai/use-case/team-business-cards.md): Team business cards make sure everyone in your company presents the same polished, on brand identity at every meeting.